How to Upload via the Portal State of Florida Vpk Attendance

Voluntary Prekindergarten (VPK)
Provider Information

Voluntary Prekindergarten (VPK)
Provider Contracting Process:

The Voluntary Prekindergarten (VPK) Programme is a costless pre-kindergarten program for 4-year-olds who reside in Florida and were born on or before September 1st of each plan year.

The VPK program is FREE for eligible children, regardless of family income. The Early Learning Coalition of Palm Beach County, Inc. (ELCPBC) issues a Document of Eligibility to parents upon completion of the registration process. Providers are not permitted to charge a registration fee or require parents to agree to any boosted services. State law does not, however, prohibit a provider from charging registration fees for programs or care that are not part of the VPK plan. Florida law specifies that each parent is responsible for the transportation of his or her child to and from the VPK plan. Some VPK providers may offer transportation services, and families are encouraged to explore these options before choosing a VPK provider. Florida law prohibits VPK providers from discriminating against children or their parents on the ground of race, color, or national origin, including the refusal to admit a child to the VPK program.

The VPK plan places no limit on the number of children served by each provider. Information technology is each provider'southward conclusion of how many children to serve. You are required to enter an agreement with ELCPBC and must meet numerous state standards to offer the VPK program, including but not limited to, credentials and background screenings of instructors, minimum and maximum class sizes, director credentials, and developmentally appropriate curriculum. Registered family unit child care homes, unlicensed family child care homes, and informal kid care providers are not eligible to participate in the VPK programme. Each school district is required past law to deliver the summer VPK program.

Provider Application Process

Voluntary Prekindergarten (VPK) Contracts must now exist completed on theFunction of Early Learning (OEL) Provider Portal. You can find detailed instructions and helpful video tutorials on the features and use of the portalat the link hereastward. When you are a VPK Provider, it is important to know the responsibilities outlined in the Provider Contract and to be upward to appointment on any new regulations. Please review the entire contract to ensure you lot are in full compliance with all of aspects of the contract.

1. Provider can contact the Coalition'due south Provider Services team about becoming a VPK provider or may request an account in the OEL Provider Portal.
2. Providers that already have OEL Provider Portal accounts tin asking a VPK application and contract by indicating on their Contour that they will exist offer the plan.
3. Providers volition consummate the VPK application (VPK x, 11A & B applications) in the contracts section of the OEL Provider Portal, uploading all required documents.
4. Provider will as well sign the OEL-VPK 20 contract in the OEL Provider Portal. Both documents need to be submitted for approval in the OEL Provider Portal at least 14 days prior to the VPK class starting.
   • Fiscal Year 2021-2022
     • Course OEL-VPK 20 (Provider Understanding)
     • Form OEL-VPK 20A (Provider Agreement Amendment)
     • Form OEL-VPK 20PP (for Private Providers)
     • Form OEL-VPK 20PS (for Public Schools)
     • Form OEL-VPK 20B Logotype Usage & Brand Guidelines
5. Coalition's Provider Services team reviews supporting documentation and certifies VPK contract.
6. Provider is eligible to accept VPK funded enrollments.

ELCPBC volition notify the provider if any boosted information is needed.

Please note that all School Readiness and Voluntary Prekindergarten (VPK) Providers should register in the E-Verify arrangement in order to be eligible for contracting for the upcoming Fiscal Year 2021-2022. Prior to entering into the 2021-2022 contract, each provider will be required to submit the completedAffidavit Apropos Employment of Unauthorized Conflicting.The notarized form can be uploaded into the Provider Profile Documents section.

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Child Enrollment

Program Requirements

Each private provider must be a:

• Licensed child care facility,
• Licensed family day intendance home,
• Licensed big family kid care home,
• Nonpublic schoolhouse or organized religion-based child care provider that is exempt from licensure,
• Public school district.

Each private provider must besides meet ane of the post-obit qualifications:

• Be accredited by an accrediting association that is a member of i of the following:
  • National Council for Individual School Accreditation
  • Commission on International and Trans-Regional Accreditation
  • Florida Clan of Academic Nonpublic Schools OR
• Hold a current Gilt Seal Quality Intendance designation, OR
• Be a licensed child intendance provider.

Please see the following guidance from OEL regarding Voluntary Prekindergarten (VPK) accreditation.

Teacher-Kid Ratios

Each VPK course must accept in attendance at least four (iv) children with eligible VPK certificates in order to begin instruction for funding. Providers may organize their VPK classes to combine VPK and non-VPK children as a composite class, but cannot exceed the maximum grade size, the teacher to child ratio, or the licensed room capacity.

• School Year Program
  • four - 11 children requires 1 credentialed instructor
  • 12-20 children requires 1 credentialed teacher plus an assistant
• Summer Program
  • 4 - 12 children requires 1 credentialed instructor

Instructional Hours

• School Yr Program
  • Providers must offer 540 instructional hours for the School Year VPK program. School-year programs cannot begin before the school commune's first twenty-four hour period and must end by June xxx.
• Summertime Programme
  • Providers must offering 300 instructional hours for the Summertime VPK programme. Summertime programs cannot brainstorm before May i and must end earlier the get-go of the school district'southward first day of school for the new year.

Director Credential -Click Here for Updated Information (2018)

Staff Qualifications -

• Schoolhouse-Year VPK Program Staff Qualifications
• Summer VPK Program Staff Qualifications

Background Screening

A Level 2 background screening, every bit well as a signed and dated Affirmation of Skillful Moral Graphic symbol, must be completed by each staff member before employment (and completed annually for child care licensing). In addition, he/she must exist re-fingerprinted at least once every five (five) years. Please see the post-obit alphabetic character from the Department of Children and Families (DCF) for more than information on this procedure.

Provider Attendance Policy

VPK Providers must provide parents/legal guardians with a copy of their written attendance policy upon enrollment of each child into the VPK program. Providers must as well upload a copy of that attendance policy to their VPK awarding. The VPK attendance policy must include language that informs parents that they are required to complete the monthly attendance verification forms.

• Form OEL – VPK 03S (Child Attendance and Parental Pick Certificate – Brusque Grade)
• Grade OEL – VPK 03L (Child Omnipresence and Parental Choice Certificate – Long Form)
• Sample Attendance Policy

Please notation that a provider's omnipresence policyis non the same every bit the State'southVPK Funding Policy. Providers take the right to determine how many absences/tardies are allowable. Children who complete 70% (including paid absences) of a VPK programme will exist included in that programme's readiness rate.

Transfer Procedure

A child may transfer simply ONE TIME - if they take completed less than seventy% of the VPK program hours - regardless of circumstances. Providers may have children with approved transfers; yet, the parent must submit the re-enrollment certificate to the provider prior to enrollment. Providers will not receive payment without a newly issued certificate. As a reminder, a provider should not return the Certificate of Eligibility to a parent if their kid disenrolls. The provider is required to maintain the certificate in the child's file for 5 years.  Please see the following link for guidance and information regarding VPK re-enrollment.

Plan Fees

VPK provider may not require a parent/legal guardian to pay fees or charges for any part of the VPK program, including, but not limited to registration fees. However, a provider may request that a parent voluntarily purchase or bring in personal items such equally: instructional materials or supplies, luncheon, snacks, or hygiene products (e.g. tissues, soap).

Maintenance of Records

VPK kid records are confidential and must exist kept by the provider for at least 5 (5) years later on the child's last mean solar day of omnipresence. Records include Certificate of Eligibility, Parent Attendance Verification Forms, and signed VPK Omnipresence Policy.

Monitoring of VPK Program/Compliance Verification

ELCPBC has an ongoing duty to verify a VPK provider's compliance with Florida Statutes, state policies, and ELC procedures. Provider must hold to permit ELCPBS'due south monitors to visit their VPK programs during VPK hours. Provider must also agree to allow ELCPBC's monitors to review their omnipresence, lesson plans, and detect their classrooms. Please visit our Quality Supports & Monitoring page for the requested documents for monitoring list, tip canvass, copies of the School Readiness (SR) and VPK Monitoring tools, as well as Post Inspect Omnipresence Monitoring (PAAM) information.

"Unusual Incident" Reporting

Providers must written report "unusual incidents" to ELCPBC by no afterward than the close of business on the next business organization 24-hour interval of the unusual incident and to submit a written study to ELCPBC within three (3) business days from the date of the incident. For licensed providers, sending a copy of the incident written report submitted for the Department of Children and Families (DCF) to ELCPBC shall institute compliance with this [requirement]."

An "unusual incident" is described as an event involving the wellness and condom of a kid while in the provider's care and/or any incident that may cause a disruption in the provider's operation. Specific examples include "accusations of abuse or neglect against the provider or provider's staff; the injury of a child which requires professional person medical attention at the provider's site or written notification from the child's parent that the child received professional medical attention; and when a provider receives notice of litigation where the provider is named political party or defendant and which relates to the provider's functioning at any location at which [Schoolhouse Readiness, VPK, and/or CSC Scholarship] services are beingness provided."

For more data, please feel free to review our "Who Practice I Call?" flyer to assist you in reporting.

All changes must exist submitted to ELCPBC within 14 calendar days of the alter. The provider must ensure that whatsoever new VPK instructor or director meets all of the requirements of police earlier implementing whatsoever changes. Failure to do so will cause your program to exist out of compliance and payment may be withheld. All VPK forms and supporting documentation must be completed and submitted through the OEL Provider Portal.

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Source: https://www.elcpalmbeach.org/provider-vpk

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